Google Docs launches the new ‘variable chips’ feature, which makes it easier to edit documents with repetitive data

May 26. (Portaltic/EP) –

Google has started to implement new feature ‘variable chips’ in documents, with which you can insert placeholders on specific data of a document, such as a name or an address, to be able to edit them at the same time in the whole document with only changing the information in a piece of data.

Google Workspace continues to offer new tools to simplify workflows in your services, in this case, in Docs, to facilitate document creation that include repetitive data such as, for example, invoices, contracts or communications.

In order to reduce the work of users, Google has launched ‘variable chips’. It is a function that allows inserting placeholders in the document for specific datasuch as names, addresses, telephone numbers or references of the like.

Thus, as the company has explained through a statement in the Google Workspace websitethe function enables edit these bookmarks throughout the document at the same timemodifying the data only once and in a single place.

This function can be useful for cases where you have to modify a piece of information that is repeated throughout the entire documentfor example a file number or a name, and be able to do it quickly and easily with just one change.

In this way, it prevents inconsistent data remains in the document and that the user carries out the heavy work of editing all the data one by one.

Likewise, this tool is also useful for helping users create templates, since it enables use the document itself as a templateallowing you to keep the fixed text that does not change and edit specific data quickly.

As detailed by Google, the function is being gradually throwing and will be available For Google Workspace Business Standard or Plus customers only and nonprofit organizations. However, users should be aware that this tool it will not be accessible to personal Google accounts.